PENCIL Participant Conduct Expectations: To ensure the safety of all students, school staff and business volunteers engaged in PENCIL program activities including the Partnership Program, Points of Engagement, Internship trainings and all other volunteer events, participants are asked to adhere to the policies described below:
o Discriminatory, derogatory, racist or homophobic statements or behaviors.
o Sexual harassment, for example, jokes, innuendos, insults, sexist remarks, the display of derogatory or pornographic pictures, leering, touching, or kissing.
o The use of any alcohol or illegal drugs.
o Any unlawful or inappropriate activity.
In order to ensure the safety of students in PENCIL programs, PENCIL will conduct an annual search of the New York State Public Registry of Sex Offenders for all Business Volunteers. Therefore, PENCIL asks Business Volunteers to furnish certain participant information (e.g., name, zip code) before they engage in volunteer activities. PENCIL will use that information to conduct a search of the New York State Public Registry of Sex Offenders. If you are a volunteer and have questions or concerns, please contact Gregg Betheil at email@example.com for more information.
School staff are charged with cooperation with school staff to ensure all policies are consistently implemented, and that student-volunteer interactions are safe and respectful. This includes:
PENCIL takes your privacy seriously and your privacy is very important to us. PENCIL will only share your personal information when you give us permission to do so, when it is necessary to further our mission, when we are required to do so by law, or as set forth below. We do not sell our donors’ names or personal information, nor send mailings to our donors on behalf of other organizations. PENCIL may collect information from our donors, volunteers, students, and employer partners in connection with fulfilling our mission of providing students from schools with meaningful workplace experience and internships, including certain information that is required for us to collect in order to comply with all regulatory and legal requirements related to our program (as further detailed below).
How We Use Information We Collect: The information that we collect from you will depend on how you plan to interact with PENCIL. Some examples of information we may ask you to provide to us include:
How and Why We Share Information
Third Party Vendors. We may use third party vendors to help us further our mission and provide services to our students, volunteers and donors and to comply with applicable laws. For example, we are required to obtain and store collected information from students for seven (7) years in order to comply with regulatory and legal requirements, which we do through third party sites, such as Submittable. In addition, PENCIL may share student resumes with potential or current employers to help facilitate the interview process and subsequently the employment process; however, we do not share any other student personal information with any employers. PENCIL also collects certain information that is necessary to process donations from donors, as noted above. We work with secured third-party vendors to collect and process our donor’s credit card information and we do not store such credit card information on our servers. We have selected a third-party provider to process such credit card information that uses industry standard encryption and data security protocols.
Newsletters, Event Notifications, etc. We may use your contact information to send newsletters, event notifications or information about PENCIL opportunities to help us connect NYC students to success. You may elect not to receive further communications from us by responding with your preferences. All PENCIL e-newsletters and direct email communications have easy-to-follow unsubscribe instructions at the bottom of each email. You can also email us at any time at firstname.lastname@example.org if you wish to be removed from our mailing lists, access or update your contact information, request access to information that we may hold about you, or request that we delete any of your personally identifiable information that we have on record.
As Required by Law. We may disclose your information if required to do so by law or in the good-faith belief that such action is necessary to take precautions against liability; to protect PENCIL from fraudulent, abusive, or unlawful uses or activity; to protect the security or integrity of the Site; to investigate and defend ourselves against any third party claims or allegations; to assist government enforcement agencies; or to comply with state and federal laws, in response to a court order, judicial or other government subpoena or warrant.
Our Commitment to Children’s Privacy: Protecting the privacy of young children is especially important. We are concerned about the safety and privacy of children who use the Internet. Although we encourage children to learn more about our organization and opportunities to serve their communities, we encourage that this be done with parental supervision. Consistent with the Children’s Online Privacy Protection Act of 1998 (“COPPA”), we will never knowingly request personally identifiable information online from anyone under the age of 13 without prior verifiable parental consent. If we become aware that a child under 13 has provided us with personally identifiable information online without verifiable parental consent, we will use our best efforts to remove such information from our files. If a parent or guardian becomes aware that his or her child has provided us with personally identifiable information online without verifiable parental consent, he or she should contact us at email@example.com. If we learn that information has been collected through the Platform from persons under 13 years of age and without verifiable parental consent, then we will take the appropriate steps to delete this information. If you are a parent or guardian and discover that your child under 13 years of age has provided us with information online, please alert us at firstname.lastname@example.org to request that we delete the information from our systems.
Data Security: We use certain physical, managerial, and technical safeguards that are designed to protect the integrity and security of your information; however, no security measures are perfect or impenetrable, so we cannot ensure or warrant the security of any information you transmit to us through the Platform, and you do so at your own risk. We also cannot guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. We cannot control the actions of other users or other third parties with whom you may choose to share your information and therefore we cannot and do not guarantee that information you post through the Platform will not be viewed by unauthorized persons. We are not responsible for circumvention of any privacy settings or security measures contained on the Platform. Even after removal, copies of information that you have posted may remain viewable in cached and archived pages or if other users have copied or stored such information.
Thank you for your interest and support!
30 West 26th Street, 5th Floor
New York, NY 10010