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We pride ourselves on cultivating a culture of excellence. Named in the top 50 Best Non Profit Organizations To Work For by The NonProfit Times (April 2013), PENCIL offers rewarding job opportunities, professional development, and a generous benefits package.
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(2) Part-Time Internship Coordinators (February-September 2018), New York, NY
PENCIL is seeking two enthusiastic individuals to support PENCIL’s Internship Program work from February through September. The successful candidate will support key employer engagement functions required to administer and execute PENCIL’s Ladders for Leaders internship program — a component of PENCIL’s College and Career Readiness programming.
In 1995, PENCIL launched Principal for a Day®, an annual event designed to raise awareness about public education by having civic and business leaders serve as visiting principals in New York City schools. Twenty years later, PENCIL continues to connect expertise from the business community to build public school capacity and put students on the path to college and career success.
Business leaders in PENCIL’s network can deepen their impact by engaging in two core programs:
- The PENCIL School Partnership Program creates and supports partnerships between business and school leaders that leverage their collective energies to foster strong school leaders and prepare students for college and career success. PENCIL serves as a critical liaison in these partnerships, helping to recruit and match businesses with schools and providing hands-on support in the design, implementation, and evaluation of partnership activities.
- The PENCIL Internship Program is a competitive career readiness program for NYC high school juniors and seniors, as well as college students. PENCIL trains and places talented, high need students in internships in businesses throughout the city in order to provide deserving students with critical workplace experiences and skills. PENCIL provides training to both students and business volunteers to make sure that students can get the most from their internships. PENCIL is a provider for the NYC Department of Youth and Community Development’s Ladders for Leaders program.
The Internship Coordinator is a part-time position; from February through May, weekly hours will be approximately 25 per week; from June through September, estimated hours will increase to approximately 35 per week. The Coordinator will assist with data collection and entry, reviewing registration materials, and managing records on multiple databases. The Coordinator will also conduct employer outreach to support their participation in PENCIL’s Internship Program and to ensure employers and internship supervisors meet program guidelines.
PENCIL is seeking two Internship Coordinators to support the PENCIL Internship Program. One position will focus on student engagement and report directly to the Associate Director of Internships One position will focus on employer engagement and report directly to the Senior Manager of Corporate and Foundation Relations.
RESPONSIBILITIES AND QUALIFICATIONS
The ideal candidate will possess strong organizational, data management, and communication skills. While the information below is not exhaustive, responsibilities include:
- Enter and track employer and student data in corresponding databases to support the administration of the program as required by PENCIL and the Ladders for Leaders program.
- Phone and email outreach to potential employers to support program participation, respond to inquiries, and confirm or complete program registration.
- Reconcile employer and student data to ensure consistency across database platforms maintaining consistent records and identifying and addressing errors as the arise.
- Support efforts to identify, engage and secure businesses to host summer interns.
- Support the coordination and execution of visits to workplaces during the spring and summer to ensure the program is functioning effectively for both students and employers.
- Occasional evening or weekend support may be requested.
- Participate in special projects and execute other assignments as requested.
- Support the coordination of all student training and job preparedness sessions.
- Respond to student inquires through the application and programmatic enrollment processes.
- Lead the entry and management of intern timesheets on specialized platforms to ensure accurate payments in accordance with submitted hours.
The successful candidate will possess:
- Experience in data collection, management and analysis.
- An interest in education, workforce development, nonprofits, government contracted programs preferred.
- Prior experience working directly with external business partners preferred.
- Proven organizational and problem-solving skills, including the capacity to coordinate details, multi-task and generate creative solutions.
- Strong sense of adaptability needed to thrive in a growing and evolving organization.
- Strong proficiency in Microsoft Word, and Excel.
- Experience working with Salesforce preferred.
- Excellent writing, communication, and interpersonal skills.
- Ability to work independently and as part of a cross-functional team.
- A positive, friendly, and collegial attitude.
- Bachelor’s Degree, or a combination of education and relevant experience
Coordinators will be paid $15 an hour.
Please email a cover letter and resume to firstname.lastname@example.org with the subject line: “Internship Program Coordinator.” Applications will be accepted until the position is filled.
PENCIL is strongly committed to the principle of equal opportunity for all individuals. PENCIL will make all employment decisions without unlawful discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.