Career Opportunities


Pencil Mission from ImageThinkThank you for your interest in PENCIL career opportunities! Join a team of passionate professionals working to connect students to success across New York City.

New York City schools are filled with students who have potential and ambition to go far and we envision a city filled with students whose opportunities match their ambitions. Since 1995, PENCIL has played a critical role in bringing together business professionals, educators, and students to open minds, open eyes, and open doors. PENCIL makes it easy for business professionals, educators and students to work together—in schools and the workplace. Our hands-on programs, including in-school partnerships, mentoring, internships, and immersive experiences like Principal for a Day®, create targeted opportunities to make a real difference in the classroom and beyond.

Thank you for considering employment with PENCIL.


Part-Time Internship Program Coordinator

PENCIL is committed to creating a workplace that respects and values diversity, and to creating an inclusive environment for all employees. We strongly encourage candidates who represent the communities we serve to apply. PENCIL is an Equal Opportunity Employer and will make employment decisions without unlawful discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law. All employment is decided on the basis of qualifications, merit, and business need.

The Internship Program Coordinator will work part time for approximately 25 to 35 hours per week from mid-February through mid-September 2020. Working both independently and collaboratively, the Coordinator will assist with implementing the Internship Program, coordinating and executing training events, supporting data collection and management, reviewing application materials, assist with managing the payroll process and monitoring students placed in internships. Coordinators will also respond to student outreach throughout the internship process. The Internship Program Coordinator reports directly to the Senior Program Officer.

RESPONSIBILITIES

The position requires strong organizational, communication, and data management skills. While the information below is not exhaustive, responsibilities include:
• Support the coordination and execution of all student training and job preparedness sessions. This includes preparing materials and student packets, tracking student and volunteer attendance, room set-up and take down, manning registration among other tasks.
• Enter and maintain programmatic data to support program implementation and ensure consistency across databases and tracking systems as required by PENCIL and the Ladders for Leaders program.
• Support the coordination and execution of information sessions for students on required program processes such as document submission and payroll procedures.
• Enter data and manage intern timesheets on specialized platforms to ensure accurate payments in accordance with submitted hours.
• Review student application materials to ensure the accuracy of document submission, and score materials against a programmatic rubric
• Create student case files that align with the specification provided by the Ladders for Leaders program.
• Conduct outreach and follow-up with students and respond to student questions throughout the application and programmatic enrollment processes.
• Coordinate and execute site visits to workplaces during the summer to ensure the program is functioning effectively for both students and host businesses.
• Participate in special projects and execute other assignments as assigned by the Senior Program Officer.
• Must be available to adjust schedule to work on some mornings and evenings to support trainings and other events as needed.

QUALIFICATIONS

• Proven organizational skills and attention to detail, including the capacity to coordinate details, multi-task and identify trends.
• Experience managing large data sets.
• Excellent writing, communication, and interpersonal skills.
• Ability to work independently and as part of a cross-functional team, as well as a desire and willingness to collaborate with others.
• Experience working with groups of students a plus
• A positive, friendly, and collegial attitude and a desire to work in a fast-paced environment and willingness to do whatever it takes to get the job done.
• Strong proficiency in Microsoft Word, and Excel.
• Experience working with Salesforce preferred.
• Combination of education and experience in a similar capacity.

COMPENSATION

Coordinators will be paid $17 an hour for 25-35 hours per week.

TO APPLY
Please email a cover letter and resume to opportunities@pencil.org with the subject line: “Internship Program Coordinator”. Please include how you heard about the position for our tracking purposes. Applications will be accepted until the position is filled.


Senior Manager of Corporate and Foundation Relations (Partnerships)

PENCIL is committed to creating a workplace that respects and values diversity, and to creating an inclusive environment for all employees. We strongly encourage candidates who represent the communities we serve to apply. PENCIL is an Equal Opportunity Employer and will make employment decisions without unlawful discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law. All employment is decided on the basis of qualifications, merit, and business need.

The Senior Manager of Corporate and Foundation Relations (Partnerships) is critical to PENCIL’s continued growth in developing and maintaining key corporate and private foundation relationships that attract funding, sponsorships and business leaders engaged in PENCIL’s programs, especially the School Partnership Program. The position is responsible for the stewardship and relationship management of a portfolio of corporate and private foundation partners who provide funding, volunteers and other means of support to PENCIL. The Senior Manager needs to be a strong communicator and collaborator and have a track record of strong proposal writing, donor stewardship, and project management. The position reports to the Vice President & Chief Strategy Officer and will work closely with the Senior Manager of Corporate and Foundation Relations (Internships) as well as the Programs team to ensure effective relationship management of partners.

RESPONSIBILITIES
Corporate & Foundation Relations Responsibilities

Portfolio/Relationship Management
• Working with the VP/CSO to develop, forecast and execute strategies that steward corporate and foundation donors from introduction, to support and renewals.
• Supporting corporate donor pipeline development specifically through the Principal For A Day® program opportunities.
• Introducing new ways to expand relationships with corporate partners leading to the increasing revenue goals outlined in the Strategic Plan.
• Managing and stewarding a portfolio of existing corporate donor accounts by producing high quality and compelling fundraising and engagement communications including full proposals, pitches, call materials, funding reports, and other correspondence to accurately convey and secure financial and volunteer support.t for PENCIL’s programming, as well as communicating new and emerging opportunities for engagement
• Supporting the grant writing, research and outreach to a portfolio of private foundation funders, for General Operating and Partnership Program Support. Building relationships through high quality and compelling grant proposals, site visits and funding reports, and coordinating opportunities for funders to observe PENCIL’s programming.
• Executing the corporate sponsorship program for a portfolio of supporters by ensuring assigned corporate partners are aware of the requirements and receive consistent recognition and benefits for level of support.

Tracking & Internal Coordination
• Monitoring a portfolio of Corporate and Foundation grants and sponsorship internally by: tracking funding information; updating internal reporting systems; writing reports; maintaining historical records; working with staff to ensure each project or program is meeting proposal conditions and expectations.
• Working with development and program team members to ensure awareness of committed deliverables, staff roles and timelines for implementing new and renewed funding relationships.
• Collaborating with PENCIL staff members to provide feedback on and help craft key written materials for organization (e.g., Annual Report, e-newsletters, etc.)
• Maintaining a calendar to ensure timely submission of letters of inquiry, proposal deadlines, and reports for assigned funders.

Principal For A Day® Specific Responsibilities
Executive Recruitment & Communication
• Recruit and onboard executives participating in PENCIL’s annual Principal For A Day
• Develop and manage partnership with executive affinity groups to support recruitment
• Support Board recruitment of participants in partnership with the VP/CSO
• Develop and disseminate program information, Social Media Content, Website text, and outreach email content
• Conduct regular and personalized follow up with participants to collect or share information about the program
• Work with the VP/CSO, Senior Program Officer and AD of Programs to support executive matching to schools
• Communicate and confirm school placements for all participating executives
• Support the development and execution of a Principal For A Day Summit
• Complete all data entry in all internal and external databases related to recruitment and placement

Partnership Commitments
• Conduct follow up with all Principal For A Day participants to schedule meetings and calls to discuss further engagement with PENCIL
• Collaborate with development team members to secure commitments from Principal For A Day participant companies to start partnerships with PENCIL
• Support Principal For A Day participants in the navigation of their companies to identify the right decision makers to commit to PENCIL programs
• Manage proposal submissions to corporate foundations and CSR departments stemming from Principal For A Day follow up
• Ensure Partnership Program grant deliverables are being met

QUALIFICATIONS AND COMPETENCIES
• 3 years’ experience in relationship building, including strong corporate experience
• Superb writing skills
• Strong skills in developing and cultivating relationships with external stakeholders
• Cross-Team Collaboration: a desire and willingness to collaborate with others across the organization.
• Relationship Building: Demonstrated expertise in developing successful collaborations and working with diverse stakeholders
• Creativity: Ability to identify new opportunities and fertility to structure partnerships and expand relationships
• High standards of excellence and a willingness to do what it takes to get the job done
• Commitment to PENCIL’s mission and public education
• An operations mindset: prioritizing consistency and efficiency; working “smarter not harder”
• Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting, while working both independently and collaboratively
• Experience with budget development and resource allocation
• Proficiency in database software, Salesforce preferred
• Bachelor’s Degree or combination of education and experience in a similar capacity

COMPENSATION
Salary range for this position starts at $68,000. PENCIL also provides a generous benefit package which includes:
• Medical, prescription, dental and vision insurance for you, your spouse or domestic partner and dependents
• A retirement plan with employer matching
• Commuter benefit and flexible spending plans
• Professional development stipend
• Annual paid time off for holidays, vacation and sick
• Short and long-term disability and paid family leave.

TO APPLY
Please email a cover letter and resume to opportunities@pencil.org with the subject line: “Senior Manager of Corporate and Foundation Relations”. Please include how you heard about the position for our tracking purposes. Applications will be accepted until the position is filled.

 


As an Equal Opportunity Employer, PENCIL is committed to creating a workplace that respects and values diversity of cultural, ethnic and experiential backgrounds. We strongly encourage candidates who represent the communities we serve to apply. PENCIL will make employment decisions without unlawful discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.