Career Opportunities


Check out PENCIL career opportunities and join a team of passionate professionals working to connect students to success across New York City.

As an organization, we pride ourselves on cultivating a culture of excellence, collaboration, professionalism and respect. PENCIL offers rewarding job opportunities, professional development, and a generous benefits package.

PENCIL is committed to creating a workplace that respects and values diversity of cultural, ethnic and experiential backgrounds. We strongly encourage candidates who represent the communities we serve to apply. PENCIL is an Equal Opportunity Employer and will make employment decisions without unlawful discrimination based on race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.

Thank you for considering employment with PENCIL.


Program Manager

PENCIL is seeking an experienced, enthusiastic professional to serve as a full-time Program Manager to support programming at PENCIL, a New York City-based non-profit working to connect students to success. New York City schools are filled with students who have potential and ambition to go far and we envision a city filled with students whose opportunities match their ambitions. Since 1995, PENCIL has played a critical role in bringing together business professionals, educators, and students to open minds, open eyes, and open doors. PENCIL makes it easy for business professionals, educators and students to work together—in schools and the workplace. Our hands-on programs, including in-school partnerships, mentoring, internships, and immersive experiences like Principal for a Day®, create targeted opportunities to make a real difference in the classroom and beyond.

THE POSITION

An integral part of the PENCIL team, the Program Manager will work both independently and collaboratively to effectively support an assigned network of School Partnerships, the PENCIL Internship Programs and other programmatic initiatives. The Program Manager will also work across the organization on cross-functional projects, including representing and advocating for the organization and its mission in diverse settings. Your role will entail significant time in “the field” working with assigned schools and businesses located across New York City’s five boroughs. The position reports to the Associate Director of Programs.

RESPONSIBILITIES

The ideal candidate will have experience in public education and possess strong facilitation and relationship management skills. Primary responsibilities include:

  • Creating strategic, goal-driven partnerships that address school needs while leveraging business partner capacity.
  • Directing school leaders and business partners through the process of designing and implementing their partnership activities by assisting them with goal-setting, developing and executing aligned activities, sharing best practices, and aiding in general troubleshooting.
  • Conducting regular site visits to both schools and corporate offices to provide direct support for business partners, school leaders, and students.
  • Regularly collecting data to monitor the implementation and impact of PENCIL programming
  • Maintaining detailed documentation of partnership goals and activities to help build program best practices and knowledge base.
  • Participate in implementation of the PENCIL Internship program including executing a student recruitment strategy, leading student training and job preparedness sessions, matching students to internships, conducting site visits, and providing supports to individual students as needed.
  • Supporting other programmatic activities throughout the school year and summer, including workshops, network events and the PENCIL Principal for a Day® activities.

The Program Manager will be expected to support cross-departmental work and engage the PENCIL Network by:

  • Providing regular reports and status updates on PENCIL partners and partnerships.
  • Working closely with colleagues to recognize and engage partners to assist the organization’s recruitment and development efforts.
  • Contributing to cultivation and relationship management work as it pertains to the Partnership and Internship Programs.
  • Creating opportunities to make connections and build a sense of community across networks.
  • Serve as an ambassador to the broader community of PENCIL partners and donors and attend events such as fundraisers, happy hours, external workshops, and networking events for school and business partners.
  • Other special projects as needed.

QUALIFICATIONS

  • Ability to interact effectively with various constituents, including school principals, staff and students as well as business leaders and professionals.
  • Demonstrated expertise in developing successful relationships and collaborations between diverse stakeholders.
  • Exceptional verbal and written communication skills.
  • Proven organization, time and project management skills.
  • Exceptional facilitation skills.
  • Ability to complete a high volume of varied responsibilities and thrive in a fast-paced setting.
  • Ability to work independently as well as a desire and willingness to collaborate with others.
  • Strong sense of adaptability needed to thrive in a growing and evolving organization.
  • High standards of excellence and a willingness to do what it takes to get the job done.
  • Minimum of three years of experience in a non-profit and/or public-sector work environment with an education focus.
  • Experience with or in NYC public schools or the NYC Department of Education preferred.
  • Passion for improving public schools and for increasing opportunities for public school students.
  • Passion for civic engagement and volunteerism.
  • Bachelor’s degree or combination of education and experience in a similar capacity, Master’s Degree a plus.

As an Equal Opportunity Employer, PENCIL is committed to creating a workplace that respects and values diversity of cultural, ethnic and experiential backgrounds. We strongly encourage candidates who represent the communities we serve to apply. PENCIL will make employment decisions without unlawful discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.

COMPENSATION

Compensation will be commensurate with experience and qualifications. Benefits include a generous health insurance plan, a retirement plan, as well as vacation and sick leave policies.

TO APPLY

Please email a cover letter and resume to opportunities@pencil.org with the subject line: “Program Manager”. Applications will be accepted until the position is filled.

 

Associate Director of Evaluation & Organizational Learning

The Associate Director will play a critical role in developing and managing an evaluation and organizational learning agenda for PENCIL, a New York City-based non-profit working to connect students to success. New York City schools are filled with students who have potential and ambition to go far and we envision a city filled with students whose opportunities match their ambitions. Since 1995, PENCIL has played a critical role in bringing together business professionals, educators, and students to open minds, open eyes, and open doors. PENCIL makes it easy for business professionals, educators and students to work together—in schools and the workplace. Our hands-on programs, including in-school partnerships, mentoring, internships, and immersive experiences like Principal for a Day®, create targeted opportunities to make a real difference in the classroom and beyond.

THE POSITION

The Associate Director of Evaluation and Organizational Learning will build tools, process and supports to measure and maintain the impact and integrity of PENCIL’s work through continuous learning and improvement. Crucial to this is establishing a comprehensive measurement and evaluation strategy for all programs, as well as opportunities for internal and external stakeholders to contribute candid feedback on program design and implementation in the spirit of achieving the greatest impact on student success. Key to this position is the ability to regularly analyze and synthesize results for senior leadership and board members to advise them constructively on strategic decisions: level of effort, return on effort/investment, prioritization of areas of deepest impact.

The Associate Director will report directly to the Vice President & Chief Strategy Officer and will work closely with the Leadership Team as well as the Senior Program Officer. The Associate Director will supervise the Database Assistant.

KEY RESPONSIBILITIES
Evaluation

  • Create a comprehensive research and evaluation plan to identify metrics and outcomes related to “connecting students to success” in PENCIL’s Internship and Partnership programs.
  • Conduct formative evaluation of programs (including data review, analysis and interpretation) using mixed research methods.
  • Work with organizational leadership and program team to support the design and implementation, monitoring and evaluation of the programs and help translate learnings into modified strategies and approaches.
  • Create, source, modify, and implement the appropriate data collection tools to be used at the program level for evaluation and learning, data collection, analysis, knowledge management, and information-sharing including, but not limited to:
    • Year End surveys for all school and business partners
    • Student pre and post surveys
    • Volunteer feedback and impact
    • Observational protocols
    • Customized tools as needed
  • Help foster a “culture of evaluation and continuous improvement” at PENCIL by sharing and engaging with the team around relevant internal reports or external research projects, data sets (i.e. Department of Education data), publications, studies and other secondary sources related to our programs.
  • Train program staff in monitoring processes and standard procedures and templates.
  • Review all data, references to evaluation processes and articulation of impact, for accuracy in donor proposals, reporting and organizational communications materials.
  • Work with the communications team to prepare periodic publications to promote the impact of programs to key stakeholders and the general public.
  • Develop and share data dashboards to transparently share program impact across the organization.

Organizational Learning

  • Track and assess PENCIL’s return on effort and investment leading to regular input and suggestions to the leadership team regarding how and where PENCIL expends energy and resources to ensure the organization has the greatest impact possible for NYC students.
  • Provide data and analysis to inform PENCIL’s SWOT (strengths, weakness, opportunities & threats) analysis.
  • Collect qualitative data internally and externally to understand areas of growth and improvement in PENCIL program design, delivery and priorities.
  • Advise organizational efforts to align program implementation and development with both strategic priorities as well as organizational strengths and capacity.
  • Develop and implement systems and structure to monitor quality and fidelity of PENCIL programs, improve service delivery and standardize level of effort.
  • Contribute data that informs go/no-go decisions regarding major partnerships, new program models, and major funding opportunities.
  • Support the Chief Strategy Officer to lead the implementation of and adjustments to the strategic plan.

Data Management

  • Support and supervise the Database Assistant with clear direction, guidance, professional development and feedback as new reports and new data inputs are necessary.
  • Work with the Database Assistant and other stakeholders to create a streamlined method of capturing evaluation data in Salesforce
  • Ensure accurate data of NYC DOE schools is available in PENCIL’s database.
  • Create customized reports in Salesforce to address inquiries from internal and external parties.
  • Support efforts to ensure 100% staff usage of the Salesforce database.
  • Ensure the quality of information kept in the Salesforce database.

Additional responsibilities may be added as defined by the organization’s leadership.

QUALIFICATIONS

  • A demonstrated interest in PENCIL’s mission and a commitment to public education.
  • A minimum of 5-7 years experience in research and evaluation, preferably in education settings.
  • Bachelor’s degree or combination of education and experience in a similar capacity, Master’s Degree a plus.
  • Strong ability to perform statistical analysis to derive meaning from results and convey findings to multiple constituencies.
  • Understanding of and ability to effectively communicate return on effort/investment analyses.
  • Expertise using Salesforce or other databases for evaluative purposes.
  • Familiarity with the prevailing youth development research canon and comfort with trending data tools and relevant outcomes.
  • Ability to work independently.
  • Ability to engage across diverse teams.
  • Ability to handle multiple high priority tasks.
  • High standards of excellence.

As an Equal Opportunity Employer, PENCIL is committed to creating a workplace that respects and values diversity of cultural, ethnic and experiential backgrounds. We strongly encourage candidates who represent the communities we serve to apply. PENCIL will make employment decisions without unlawful discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.

COMPENSATION

Compensation will be commensurate with experience and qualifications. Benefits include a generous health insurance plan, a retirement plan, as well as vacation and sick leave policies.

TO APPLY

Please email a cover letter and resume to opportunities@pencil.org with the subject line: “Associate Director of Evaluation”. Applications will be accepted until the position is filled.

 

Associate Director of Programs

The Associate Director will serve as the team lead for College and Career Readiness Programs for PENCIL, a New York City-based non-profit working to connect students to success. New York City schools are filled with students who have potential and ambition to go far and we envision a city filled with students whose opportunities match their ambitions. Since 1995, PENCIL has played a critical role in bringing together business professionals, educators, and students to open minds, open eyes, and open doors. PENCIL makes it easy for business professionals, educators and students to work together—in schools and the workplace. Our hands-on programs, including in-school partnerships, mentoring, internships, and immersive experiences like Principal for a Day®, create targeted opportunities to make a real difference in the classroom and beyond.

THE POSITION

The Associate Director of Programs’ (AD) primary responsibility is to support a team of Program Managers (PMs) and Senior Program Managers (SPMs) in their execution of PENCIL’s College and Career Readiness (CCR) programs, particularly the School Partnership Program. The AD will serve as the team lead ensuring PMs and SPMs are fully equipped to deliver consistent and impactful programming; achieve programmatic and organizational goals; prioritize work effectively; and troubleshoot challenges in the delivery of partnership programs. The ideal candidate will have a background in public education with strong team leadership and professional development skills. The Associate Director will manage a team of at least four PMs and SPMs. The AD will report directly to the Senior Program Officer and collaborate closely with the AD of Internships as well as the Vice President & Chief Strategy Officer.

RESPONSIBILITIES

The AD will be an integral part of the Programs team, working to effectively manage the team directly responsible for the implementation and success of PENCIL’s School Partnership Program.

Program Operations

  • Serve as a leader within the Programs Team ensuring exceptional program management and quality implementation for PENCIL’s CCR programs, with a focus on the School Partnership Program.
  • Provide operational oversight of School Partnerships including consistent: use of program materials, processes and models, messaging and communication, experience of youth and volunteers involved in the partnerships, relationship management and data collection.
  • Maintain an understanding of all school partnerships, including level of effort required, emerging challenges and opportunities, reporting requirements and stage of engagement.
  • Support S/PMs in work prioritization, especially when it comes to balancing the needs of their partnership portfolios with their role supporting the Internship Program, and other organization-wide projects.
  • Ensure all program data is documented in PENCIL’s Salesforce database.
  • Manage special projects, as assigned by the Senior Program Officer, to deliver targeted programming across multiple schools or partnerships within PENCIL’s programs.
  • Work with each S/PM to align their personal goals to the yearly organizational goals.
  • Collaborate with the Corporate & Foundation Relations team to understand and support partnership deliverables, expectations and structures.

Team Management

  • Motivate, inspire and celebrate the program team.
  • Build a culture of reflective practice and collaboration where program team members can learn and grow together while simultaneously improving PENCIL’s programs.
  • Create and implement professional development and training for the S/PMs.
  • Facilitate ongoing collaboration to ensure consistency of program implementation and quality across the entire PENCIL team.
  • Provide frequent, clear and productive feedback to S/PMs on program implementation and prioritization.
  • Work with the Senior Program Officer to delegate partnership work across the team.
  • Continually assess team capacity and resource needs to effectively deliver programs.

Quality Improvement

  • Work with S/PMs to develop strategies that effectively use data to adapt program plans and utilize targeted strategies to better align programming with partnership goals.
  • Lead knowledge management efforts, including regular review and updates to lesson plans and other program implementation tools to ensure continuous quality improvement.
  • Explore opportunities for increased efficiency and effectiveness in PENCIL’s service delivery and develop plans to implement those improvements.
  • Contribute to organization-wide efforts to refine our approach as outlined in the strategic plan.

QUALIFICATIONS

  • A demonstrated interest in PENCIL’s mission and a commitment to public education.
  • A minimum of 7 years’ experience in education, youth development or a related field, 5 of which include leading dynamic teams.
  • Bachelor’s Degree or combination of education and experience in a similar capacity; Master’s Degree preferred.
  • Experience developing internal professional development supports and systems.
  • An operations mindset prioritizing consistency, efficiency and working “smarter not harder.”
  • Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting.
  • Ability to provide ongoing, clear and actionable feedback.
  • Experience with Salesforce.
  • Ability to work independently.
  • Ability to engage across diverse teams.
  • High standards of excellence.

As an Equal Opportunity Employer, PENCIL is committed to creating a workplace that respects and values diversity of cultural, ethnic and experiential backgrounds. We strongly encourage candidates who represent the communities we serve to apply. PENCIL will make employment decisions without unlawful discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.

COMPENSATION

Compensation will be commensurate with experience and qualifications. Benefits include a generous health insurance plan, a retirement plan, as well as vacation and sick leave policies.

TO APPLY

Please email a cover letter and resume to opportunities@pencil.org with the subject line: “AD of Programs”. Applications will be accepted until the position is filled.

 

Senior Manager of Special Events and Individual Giving

The Senior Manager will play a critical role in managing fundraising events and individual giving initiatives for PENCIL, a New York City-based non-profit working to connect students to success.

New York City schools are filled with students who have potential and ambition to go far and we envision a city filled with students whose opportunities match their ambitions. Since 1995, PENCIL has played a critical role in bringing together business professionals, educators, and students to open minds, open eyes, and open doors. PENCIL makes it easy for business professionals, educators and students to work together—in schools and the workplace. Our hands-on programs, including in-school partnerships, mentoring, internships, and immersive experiences like Principal for a Day®, create targeted opportunities to make a real difference in the classroom and beyond.

THE POSITION

Reporting to the President, the Senior Manager of Special Events and Individual Giving will manage and execute key components of PENCIL’s fundraising from special events and individual donors. Specifically, the Senior Manager will manage the planning and fundraising efforts for PENCIL’s annual Gala. The Senior Manager will also create and execute other revenue-generating and cultivation events for the PENCIL network. She/he will oversee PENCIL’s individual giving campaigns aligned to revenue goals. The Senior Manager will support the stewardship strategy for major donors and prospects and will manage a portfolio of select individual donors. The position also manages PENCIL’s Executive Leadership Council (ELC), a group of emerging business leaders who bring together the next generation of supporters to connect students to success.

The Senior Manager will work closely and collaboratively with all members of the Development and External Relations team and other members of PENCIL’s staff, including the Programs team and PENCIL’s President. In addition, this role will have contact with PENCIL’s Board of Directors and both individual and corporate donors. The position requires experience in managing special events, annual giving, crowdfunding campaigns, and donor pipeline development.

KEY RESPONSIBILITIES

  • Manage PENCIL’s annual Gala, a 500+ person event that raises over $1M:
    • Oversee fundraising efforts including honoree identification, event leadership activation, guest outreach, and follow up;
    • Craft programmatic elements and run of show, including the creation of multimedia materials, speaker selection, and script development;
    • Serve as the primary liaison for vendors including the event venue and event consultants;
    • Manage event operations and logistics.
  • Conceive of and execute events for the PENCIL network, including cultivation events and fundraising events. Oversee the production of events, including event participants, artistic elements, programmatic appeals, event invitations and registration, vendor and contract management, data management, space and catering, gift processing, donor list selection, mailings, materials, volunteer coordination, event logistics, and public relations coordination.
  • Grow, steward, and make mid-level asks to a portfolio of individual donors; support the President in managing PENCIL’s highest-level donors.
  • Direct donor prospecting and stewardship, including overseeing donor outreach and developing lists of strategic donor prospects.
  • Design and execute effectively annual donor appeals for current, lapsed and new donors.
  • Manage crowdfunding initiatives, including Team PENCIL’s participation in the annual TCS New York City Marathon and United Airlines Half Marathon
  • Develop high quality and compelling fundraising and engagement communications, proposals, sponsorship packages and promotional materials.
  • Coordinate PENCIL’s Executive Leadership Council (ELC). Steward current members, recruit new members, oversee ELC-driven projects (including meetings and events), collaborate cross-team on opportunities.
  • Develop and execute strategies to convert PENCIL’s volunteer base and event attendees into donors.
  • Leverage Salesforce to track event and individual giving activities, including meeting notes and next steps, and to report on progress toward annual revenue goals.
  • Occasional evening or weekend work as needed to ensure success.
  • Other activities as determined by the President.

QUALIFICATIONS

  • A minimum of 3 years of progressive fundraising and donor cultivation experience, including special events, annual giving, crowdfunding, and donor pipeline development
  • Experience and passion for planning and executing fundraising events, including working with an events firm
  • Exceptional project management skills, with the ability to stay organized while managing multiple priorities with competing time and resource needs
  • A solid understanding of fundraising best practices and moves management, with the ability to strategically set goals and analyze results
  • Strong relationship-building skills and the ability to work effectively with multiple stakeholders
  • Excellent verbal and written communication skills, including the ability to translate organizational goals and outcomes into compelling cases for support through the development of proposals, presentations and sponsorship packages
  • Self-motivated, calm under pressure, and able to work collaboratively in a fast-paced, deadline-driven environment
  • Proactive mindset and approach: able to think several steps ahead, anticipate teammates’ needs, and suggest improvements to existing processes
  • Comfort with ambiguity
  • Experience with fundraising database(s), Salesforce preferred
  • Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Commitment to and enthusiasm for PENCIL’s mission and programs
  • Bachelor’s degree required

COMPENSATION

Compensation will be commensurate with experience and qualifications. Benefits include a generous health insurance plan, a retirement plan, as well as vacation and sick leave policies.

TO APPLY

Please email a cover letter and resume to opportunities@pencil.org with the subject line: “Special Events & Individual Giving”. Applications will be accepted until the position is filled.

PENCIL is strongly committed to the principle of equal opportunity for all individuals. PENCIL will make all employment decisions without unlawful discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.