Career Opportunities


Pencil Mission from ImageThink
Check out PENCIL career opportunities and join a team of passionate professionals working to connect students to success across New York City.

As an organization, we pride ourselves on cultivating a culture of excellence, collaboration, professionalism and respect. PENCIL offers rewarding job opportunities, professional development, and a generous benefits package.

PENCIL is committed to creating a workplace that respects and values diversity of cultural, ethnic and experiential backgrounds. We strongly encourage candidates who represent the communities we serve to apply. PENCIL is an Equal Opportunity Employer and will make employment decisions without unlawful discrimination based on race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.

Thank you for considering employment with PENCIL.

Program Manager

New York City schools are filled with students who have potential and ambition to go far and we envision a city filled with students whose opportunities match their ambitions. Since 1995, PENCIL has played a critical role in bringing together business professionals, educators, and students to open minds, open eyes, and open doors. PENCIL makes it easy for business professionals, educators and students to work together—in schools and the workplace. Our hands-on programs, including in-school partnerships, mentoring, internships, and immersive experiences like Principal for a Day®, create targeted opportunities to make a real difference in the classroom and beyond.

The Program Manager supports programming at PENCIL, a New York City-based non-profit working to connect students to success. An integral part of the PENCIL team, the Program Manager works both independently and collaboratively to effectively support an assigned network of School Partnerships, the PENCIL Internship Programs and other programmatic initiatives. The Program Manager also works across the organization on cross-functional projects, including representing and advocating for the organization and its mission in diverse settings. The role entails significant time in “the field” working with assigned schools and businesses located across New York City’s five boroughs. The position reports to the Associate Director of Programs.

RESPONSIBILITIES

The ideal candidate will have experience in public education and possess strong facilitation and relationship management skills.

Primary responsibilities include:

  • Creating strategic, goal-driven partnerships that address school needs while leveraging business partner capacity.
  • Directing school leaders and business partners through the process of designing and implementing their partnership activities by assisting them with goal-setting, developing and executing aligned activities, sharing best practices, and aiding in general troubleshooting.
  • Facilitating student-facing sessions using college and career readiness curriculum
  • Conducting regular site visits to both schools and corporate offices to provide direct support for business partners, school leaders, and students.
  • Regularly collecting data to monitor the implementation and impact of PENCIL programming
  • Maintaining detailed documentation of partnership goals and activities to help build program best practices and knowledge base.
  • Participate in implementation of the PENCIL Internship program including executing a student recruitment strategy, leading student training and job preparedness sessions, matching students to internships, conducting site visits, and providing supports to individual students as needed.
  • Supporting other programmatic activities throughout the school year and summer, including workshops, network events and the PENCIL Principal For A Day® activities.

The Program Manager will be expected to support cross-departmental work and engage the PENCIL Network by:

  • Providing regular reports and status updates on PENCIL partners and partnerships
  • Working closely with colleagues to recognize and engage partners to assist the organization’s recruitment and development efforts.
  • Contributing to cultivation and relationship management work as it pertains to the Partnership and Internship Programs.
  • Creating opportunities to make connections and build a sense of community across networks
  • Serve as an ambassador to the broader community of PENCIL partners and donors and attend events such as fundraisers, happy hours, external workshops, and networking events for school and business partners
  • Other special projects as needed

QUALIFICATIONS

  • Ability to interact effectively with various constituents, including school principals, staff and students as well as business leaders and professionals.
  • Demonstrated expertise in developing successful relationships and collaborations between diverse stakeholders.
  • Exceptional verbal and written communication skills.
  • Proven organization, time and project management skills.
  • Exceptional facilitation skills.
  • Ability to complete a high volume of varied responsibilities and thrive in a fast-paced setting.
  • Ability to work independently as well as a desire and willingness to collaborate with others.
  • Strong sense of adaptability needed to thrive in a growing and evolving organization.
  • High standards of excellence and a willingness to do what it takes to get the job done.
  • Experience in a non-profit and/or public-sector work environment with education focus preferred.
  • Experience with or in NYC public schools or the NYC Department of Education a plus.
  • Passion for improving public schools and for increasing opportunities for public school students.
  • Passion for civic engagement and volunteerism.
  • Bachelor’s degree or combination of education and experience in a similar capacity, Master’s Degree a plus.

COMPENSATION
Compensation will be commensurate with experience and qualifications. Benefits include a generous health insurance plan, a retirement plan, as well as vacation and sick leave policies.

TO APPLY
Please email a cover letter and resume to opportunities@pencil.org with the subject line “Program Manager”. Applications will be accepted until the position is filled.


Senior Program Manager

(Internship Programs)

New York City schools are filled with students who have potential and ambition to go far and we envision a city filled with students whose opportunities match their ambitions. Since 1995, PENCIL has played a critical role in bringing together business professionals, educators, and students to open minds, open eyes, and open doors. PENCIL makes it easy for business professionals, educators and students to work together—in schools and the workplace. Our hands-on programs, including in-school partnerships, mentoring, internships, and immersive experiences like Principal for a Day®, create targeted opportunities to make a real difference in the classroom and beyond.

POSITION
PENCIL is seeking to hire a Senior Program Manager’s (SPM) whose primary responsibility will be to drive the ongoing improvement and growth of the PENCIL Internship Program. This full-time position will serve as a project manager to develop, facilitate and ensure the quality implementation of the program. The ideal candidate will have a background in public education and/or workforce development with strong communication, relationship management, and project management skills. The SPM will play a leadership role in PENCIL’s existing internship programs and will be responsible for additional projects as PENCIL’s internship model is replicated and scaled through additional partnerships. The SPM will report to the Senior Program Officer.

RESPONSIBILITIES
The SPM is an integral part of the Programs team and will work to effectively manage the Internship program as well as contribute to the program portfolio’s growth and development. Specific responsibilities include:

Program Design

  • Collaborate with senior leadership and the Senior Program Officer to execute all requirements of grants and contracts related to the Internship Program.
  • Create developmentally and/or industry appropriate program changes and enhancements for specific cohorts of interns.
  • Develop and organize supplemental internship programs, industry specific site visits, and additional trainings or enrichments programs.
  • Support the development of clear roles and goals for the Program Associate and Program Coordinators in the implementation of the Internship Program.
  • Collaborate with senior leadership and the Senior Program Officer to identify innovative ways to scale program growth and execute towards existing goals more effectively

Implementation

  • Recruitment
    • Design and implement information sessions for schools or community partners to recruit intern applicants.
    • Identify and develop new community partners to recruit students from targeted populations.
    • Track application submissions to ensure yearly goals are met and student representation is aligned to specific commitments or goals.
  • Training
    • Provide oversight and support to the Program Manager’s planning and delivery of pre-internship training and required meetings
    • Coordinate content, communication strategy, staffing plan, and logistics for pre-internship training.
    • Work closely with the Employer Engagement Manger to secure space and coordinate volunteer engagements to support training activities.
    • Serve as the lead staff member at training events including oversight and delegation of session execution.
  • Applicant and Placement Management
    • Organize and support program staff in their review of applications and use of the rubric.
    • Create and manage ongoing supports for students between training and placement include resume completion, interview preparation and overcoming any barriers to participation.
    • Identify and match students to internship placements based on alignment of their skills and interests.
    • Lead communications between interns and employers regarding resume review, interviews and finalizing placement.
    • Work with Vice President of Finance & Administration and Program Associate to support payroll logistics for interns.
    • Organize and conduct site visits to assess success of individual placements.

Program Improvement

  • Troubleshoot and address intern and/or site-specific issues which can impact the success of the program. Elevate any major concerns to organization leadership.
  • Identify opportunities for improvements to internship trainings to align with competencies, leverage corporate partners’ skills and resources, and meet workforce needs.
  • Identify opportunities to improve the systems and procedures for all program elements (applications, trainings, matching and evaluations)
  • Identify and propose program enhancements and innovations to increase outcomes and overall program satisfaction.

Other

  • Supervise Internship Program Associate by providing direction, input and feedback. Support the day to oversight of the Program Coordinators.
  • Collaborate with colleagues to cultivate and steward business mentors and funders of the Internship Program
  • Ensure effective and ongoing communication with the development team to respond to employer requests and questions.
  • Communicate with staff from the NYC Department of Youth and Community Development about the status of program implementation.
  • Collaborate with the Associate Director of Evaluation and Organizational Learning to effectively evaluate the impact of the program
  • Support consistent and accurate data collection and reporting efforts across PENCIL and DYCD databases

Qualifications and Experience:

  • 3-5 years of experience in a non-profit or public sector work environment, with an emphasis on education or youth programs
  • Bachelor’s degree or combination of education and experience in a similar capacity
  • Exceptional operations skills with a track record of managing highly detailed and nuanced programs
  • Proven project management skills; event management skills preferred
  • Exceptional verbal and written communication skills
  • Experience with data management; Salesforce experience preferred
  • Strong youth development skills and experience working with students from diverse backgrounds
  • Strong facilitation skills
  • Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting
  • Demonstrated ability to work both independently and in a collaborative environment and to influence others to ensure successful relationships
  • Exceptional verbal and written communication skills
  • Strong sense of adaptability needed to thrive in a growing and evolving organization
  • High standards of excellence and a willingness to do what it takes to get the job done
  • Experience with NYC public schools or the NYC DOE preferred

COMPENSATION
Compensation will be commensurate with experience and qualifications. Benefits include a generous health insurance plan, a retirement plan, as well as vacation and sick leave policies.

TO APPLY
Please email a cover letter and resume to opportunities@pencil.org with the subject line “Senior Program Manager”. Applications will be accepted until the position is filled.


As an Equal Opportunity Employer, PENCIL is committed to creating a workplace that respects and values diversity of cultural, ethnic and experiential backgrounds. We strongly encourage candidates who represent the communities we serve to apply. PENCIL will make employment decisions without unlawful discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.