Career Opportunities


Pencil Mission from ImageThinkThank you for your interest in PENCIL career opportunities! Join a team of passionate professionals working to connect students to success across New York City.

As an organization, we pride ourselves on cultivating a culture of excellence, collaboration, professionalism and respect. PENCIL offers rewarding job opportunities, professional development, and a generous benefits package.

PENCIL is committed to creating a workplace that respects and values diversity of cultural, ethnic and experiential backgrounds. We strongly encourage candidates who represent the communities we serve to apply. PENCIL is an Equal Opportunity Employer and will make employment decisions without unlawful discrimination based on race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.

New York City schools are filled with students who have potential and ambition to go far and we envision a city filled with students whose opportunities match their ambitions. Since 1995, PENCIL has played a critical role in bringing together business professionals, educators, and students to open minds, open eyes, and open doors. PENCIL makes it easy for business professionals, educators and students to work together—in schools and the workplace. Our hands-on programs, including in-school partnerships, mentoring, internships, and immersive experiences like Principal for a Day®, create targeted opportunities to make a real difference in the classroom and beyond.

Thank you for considering employment with PENCIL.


Part-Time Internship Program Coordinator

PENCIL is seeking a short-term Coordinator to support PENCIL’s Internship program work through August 2019. PENCIL Internship Program is part of the Ladders for Leaders Program, a partnership with the NYC Department of Youth & Community Development. The successful candidate will be ready to start at once, and will support the implementation and execution of the program, which is a key component of the organization’s College and Career Readiness programming.

WHO WE ARE

New York City schools are filled with students who have potential and ambition to go far and we envision a city filled with students whose opportunities match their ambitions. Since 1995, PENCIL has played a critical role in bringing together business professionals, educators, and students to open minds, open eyes, and open doors. PENCIL makes it easy for business professionals, educators and students to work together—in schools and the workplace. Our hands-on programs, including in-school partnerships, mentoring, internships, and immersive experiences like Principal for a Day®, create targeted opportunities to make a real difference in the classroom and beyond.

THE POSITION

The Internship Program Coordinator will work part time for approximately 35 hours per week through August 2019. Working both independently and collaboratively, the Coordinator will assist with managing the payroll process, supporting data collection and management, reviewing application materials.  The Coordinator will provide as needed support for executing events and monitoring students placed in internships.  The Internship Program Coordinator reports directly to the Senior Program Officer.

RESPONSIBILITIES

The ideal candidate will possess strong organizational, communication, and data management skills. While the information below is not exhaustive, responsibilities include:

  • Enter and maintain programmatic data to support program implementation and ensure consistency across databases and tracking systems as required by PENCIL and the Ladders for Leaders program.
  • Enter data and manage intern timesheets on specialized platforms to ensure accurate payments in accordance with submitted hours.
  • Support the coordination and execution of information sessions for students on required program processes such as document submission and payroll procedures.
  • Review student application materials to ensure the accuracy of document submission
  • Create student case files that align with the specification provided by the Ladders for Leaders program.
  • Conduct outreach and follow-up with students and respond to student questions throughout the application and programmatic enrollment processes.
  • Coordinate and execute site visits to workplaces during the summer to ensure the program is functioning effectively for both students and host businesses.
  • Provide logistical support for student events as needed.
  • Participate in special projects and execute other assignments as assigned by the Senior Program Officer.

QUALIFICATIONS

  • Proven organizational skills and attention to detail, including the capacity to coordinate details, multi-task and identify trends.
  • Experience managing large data sets.
  • Excellent writing, communication, and interpersonal skills.
  • Ability to work independently and as part of a cross-functional team, as well as a desire and willingness to collaborate with others.
  • A positive, friendly, and collegial attitude and a desire to work in a fast-paced environment and willingness to do whatever it takes to get the job done.
  • Strong sense of adaptability needed to thrive in a growing and evolving organization.
  • Strong proficiency in Microsoft Word, and Excel.
  • Experience working with Salesforce preferred.
  • Combination of education and experience in a similar capacity.

COMPENSATION

Coordinators will be paid $17 an hour for 35 hours per week.

TO APPLY

Please email a cover letter and resume to opportunities@pencil.org with the subject line: “Internship Program Coordinator.”  Applications will be accepted until the position is filled.


As an Equal Opportunity Employer, PENCIL is committed to creating a workplace that respects and values diversity of cultural, ethnic and experiential backgrounds. We strongly encourage candidates who represent the communities we serve to apply. PENCIL will make employment decisions without unlawful discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.